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1.1 Eligibility: Registration is open to professionals, researchers, students (with valid ID), and sponsors aged 18 or older.
1.2 Fees: All fees are stated in USD and exclude local taxes or VAT (where applicable).
1.3 Payment Methods: We accept credit/debit cards, PayPal, bank transfers, and UPI (India). Full payment is required at time of registration.
1.4 Confirmation: A confirmation email with an e-ticket will be sent within 48 hours of successful payment. Please present this e-ticket (printed or digital) for on-site check-in.
2.1 Cancellation by Attendee:
2.2 Transfer of Registration: Registrations may be transferred to another individual up to 30 days prior to the event by submitting written request to admin@scholarsummit.org.
2.3 Cancellation by Organizer: In the unlikely event ScholarSummit cancels the event, registrants will receive 100% refund of registration fees. The organizer’s liability is limited to such refund.
3.1 Abstracts & Presentations: All abstracts and presentation materials remain the intellectual property of the authors. By submitting, you grant ScholarSummit a non-exclusive license to publish your abstract in digital and print materials.
3.2 Recording Rights: ScholarSummit may record sessions. By attending, you consent to being recorded and understand recordings may be shared with participants post-event.
3.3 Use of Materials: Unauthorized recording, duplication, or distribution of presentations, slides, or workshops is prohibited without prior written consent from the presenter and ScholarSummit.
4.1 Professionalism: All attendees, speakers, sponsors, and staff must conduct themselves respectfully. Discrimination, harassment, or any form of abuse will not be tolerated.
4.2 Non-Discrimination: ScholarSummit is committed to inclusivity regardless of race, religion, gender, sexual orientation, disability, or nationality.
4.3 Enforcement: Violations may result in removal from the event without refund. Incidents should be reported to onsite staff or via conduct@scholarsummit.org.
5.1 Data Collection: We collect name, affiliation, contact information, and dietary preferences (if provided during registration).
5.2 Use of Data: Data is used solely for event logistics, communications, and post-event materials. We do not share personal data with third parties except sponsors with your explicit opt-in.
5.3 GDPR & CCPA Compliance: For EU and California residents, you may request data access or deletion by emailing privacy@scholarsummit.org.
6.1 Attendee Liability: Attendees participate at their own risk. ScholarSummit and the venue are not liable for personal injury, loss, or damage to property.
6.2 Force Majeure: Organizer is not responsible for delays or cancellations due to acts of God, pandemics, government actions, or other unforeseeable events.
6.3 Indemnification: Attendees agree to indemnify, defend, and hold harmless ScholarSummit, its officers, employees, and agents from any claims arising out of their conduct.
7.1 Venue Guidelines: Attendees must comply with all venue health and safety protocols.
7.2 COVID-19 Policy: If required, proof of vaccination or negative test results may be requested. Masks and sanitizers will be provided onsite.
8.1 External Content: ScholarSummit is not responsible for the content or privacy practices of linked third-party sites.
8.2 Sponsor Materials: Any claims made by sponsors in exhibition booths or advertisements are the sponsors’ responsibility.
9.1 Policy Changes: ScholarSummit reserves the right to update these Terms & Conditions. Registrants will be notified via email at least 14 days prior to the event.
10.1 Jurisdiction: These Terms & Conditions are governed by the laws of India. Any legal action shall be brought in courts of Hyderabad, Telangana, India.
10.2 Dispute Resolution: