Privacy

&

Policy

2.1 Registration Data: Name, title, organization, email address, phone number, postal address, professional role, dietary preferences, and payment details.

2.2 Abstract & Presentation Data: Biographical information, presentation title, abstract text, and uploaded files.

2.3 Technical Data: IP address, browser type/version, device identifiers, operating system, referral URLs, and usage statistics.

2.4 Marketing & Communication: Newsletter sign-up preferences, click-through or open rates, event feedback.

2.5 Cookies & Tracking: Session cookies, persistent cookies, and similar tracking technologies to optimize website functionality and analytics.

3.1 Event Administration: To process your registration, deliver tickets/e-materials, and provide customer support.

3.2 Communications: To send confirmations, updates, newsletters, surveys, and promotional offers (with your consent).

3.3 Program Management: To review abstracts, schedule sessions, and publish materials.

3.4 Analytics & Improvement: To analyze site use, measure campaign effectiveness, and improve our services.

3.5 Legal Compliance: To meet regulatory obligations, respond to lawful requests, and defend legal rights.

• Consent: When you opt in for marketing communications or provide data voluntarily.
• Contractual Necessity: To fulfill event registration and service delivery.
• Legitimate Interests: For fraud prevention, security, direct marketing (where not overridden by your rights), and site performance analysis.
• Legal Obligation: To comply with tax, accounting, or other statutory requirements.

5.1 Service Providers: Payment gateways, email platforms, CRM systems, web hosting, and analytics services.

5.2 Sponsors & Exhibitors: If you opt in, your name, affiliation, and contact may be shared with sponsors.

5.3 Legal Requirements: When required by law, court order, or governmental authority.

5.4 Business Transfers: In connection with merger, acquisition, or sale of assets, subject to confidentiality.

We use first- and third-party cookies for authentication, preferences, analytics, and targeted marketing. You can manage cookie preferences via your browser settings or our cookie-banner controls.

• Registration & Payment Records: Retained for 7 years for accounting and audit purposes.
• Abstracts & Presentations: Retained indefinitely (unless you request deletion).
• Analytics Data: Anonymized or aggregated after 2 years.
• Marketing Data: Retained until you unsubscribe or withdraw consent.

• Access: Request a copy of your personal data.
• Rectification: Correct inaccurate or incomplete data.
• Erasure (“Right to be Forgotten”): Delete data when no longer needed.
• Restriction: Limit processing in certain circumstances.
• Portability: Receive data in a structured, machine-readable format.
• Objection: Object to processing based on legitimate interests or direct marketing.
• Withdraw Consent: At any time for consent-based processing.

To exercise these rights, email contact@scholarsummit.org. We will respond within 30 days.

Security: We implement encryption, access controls, security audits, and staff training.

Children’s Privacy: We do not knowingly collect data from individuals under 18.

Third-Party Links: Our website may link to external sites. We are not responsible for their privacy practices.

Changes to This Policy: We may update this Privacy Policy and notify registrants via email.

Jurisdiction: This Privacy Policy is governed by the laws of India. Disputes will be subject to the exclusive jurisdiction of courts in Hyderabad, Telangana, India.