FAQ
Scholar Summit Frequently Asked Questions
What does my registration fee include?
Your registration covers:
- Coffee breaks, welcome & networking receptions
- Lunch each conference day
- Digital conference materials (e abstract booklet, agenda, speaker bios)
- Attendance certificate (printable PDF issued after the event)
- Access to all technical sessions, workshops, panel discussions, and networking events
Are group discounts available?
Yes! We offer tiered group registration rates:
- 3–4 delegates: 10% off
- 5–9 delegates: 15% off
- 10+ delegates: 20% discount
Please reach out to groups@scholarsummit.orgto request discount codes and complete your booking.
What is your cancellation & refund policy?
- Cancel 120+ daysbefore the event: 80% refund
- Cancel 90–119 daysbefore: 50% refund
- Cancel < 90 daysbefore: No refund, but registration may be transferred to a future event
- Virtual-onlyregistrations are non-refundable
- Transaction fees are non-refundable
- All requests must be submitted in writing via admin@scholarsummit.org
What presentation time allocations should I expect?
- Keynotes: 30–35 minutes (including Q&A)
- Plenaries: 45–50 minutes (including Q&A)
- Featured Talks (Oral Presentations): 20–25 minutes (including Q&A)
- Poster Presentations: 10–15 minutes per presenter (with Q&A)
What is the official language of the summit?
English is the official working language. Presentations, materials, and discussions must be conducted in English. Simultaneous translation services are not provided, so please arrange your own if needed.
What is the official language of the summit?
English is the official working language. Presentations, materials, and discussions must be conducted in English. Simultaneous translation services are not provided, so please arrange your own if needed.
FAQ
About Our Event
How can I reserve an exhibitor booth or become a sponsor?
We welcome corporate participation! To inquire about sponsorship or exhibition opportunities, email sponsors@scholarsummit.org. Our packages include booth space, branding, speaking slots, and digital visibility. A sponsorship brochure is available upon request.
Can I transfer my registration to someone else?
Yes! Registration transfers are allowed up to 30 days before the event.
- Submit the original registrant’s name and new attendee’s details to admin@scholarsummit.org
- Both parties will receive updated registration confirmation
Will presentations be recorded or available online afterward?
Most sessions will be professionally recorded.
- All virtual passesinclude unlimited access to recordings for 90 days post-event
- Select on-site attendees may access recorded content via a secure portal after the summit
Is Wi-Fi available at the venue?
Yes, complimentary high-speed Wi-Fi access is available in all conference areas for all participants. Instructions and access codes are provided on-site.
How do I submit an abstract or paper?
- Visit the relevant “Submit Abstract” page for your chosen summit
- Follow instructions for abstract formatting and length (typically 300–350 words)
- After submission, expect an acceptance or rejection notificationwithin 3–4 weeks
- Upon acceptance, submit your presentation slides at least 7 days beforethe event
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